Case Study

How a 200-Person Construction Company Connected the Field and the Office With Microsoft 365

Project documents, drawings and permits lived on an aging server, and crews on job sites couldn’t get to them. TCI moved the company to a fully cloud-based Microsoft 365 platform and equipped field teams with tablets, so everyone can access project information, join meetings, submit reports and share photos from any job site.

Organization: Construction company

Size: About 200 employees across the office and job sites

Services: Microsoft 365 & SharePoint migration, field tablets, Microsoft Teams, mobile forms, device management

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construction IT services
200
employees across the office and job sites
100%
cloud-based on Microsoft 365
Any Site
secure access to drawings and project files

The Challenge

As the company grew, its technology couldn’t keep up with how construction work actually happens: out in the field.

An Aging On-Site Server

Project documents, drawings, permits and job files were stored on an aging on-premises server environment.

Field Crews Cut Off

Field employees often struggled to access the information they needed from job sites.

No Real-Time Visibility

Office staff lacked real-time visibility into project updates happening in the field.

Office and Field Disconnected

The company needed a better way to connect teams, improve collaboration and give everyone secure access from anywhere.

TCI specializes in Managed IT Services for construction companies

What TCI Did

A move from a traditional server environment to a fully cloud-based Microsoft 365 platform, built for crews in the field.

Files Moved to the Cloud

Company files and project documentation moved to SharePoint, with each person’s files in OneDrive.

Included: SharePoint Online migration and OneDrive for Business migration of user data.

Tablets for Field Crews

Field personnel were equipped with tablets so they can work with project information right on the job site.

Included: deployment of tablets for field personnel.

Microsoft Teams for Projects

Project conversations and virtual meetings moved to Teams, connecting job sites and the office.

Included: Microsoft Teams for project communication and virtual meetings.

Secure Access From Anywhere

Drawings, files and project documents can be reached securely from any location.

Included: secure access to files, drawings and project documentation from phones, tablets and computers.

Mobile Forms & Workflows

Field reports and submissions are now completed digitally on-site instead of on paper.

Included: mobile forms and workflows for field reporting and submissions.

Devices Managed & Secured

Every phone, tablet and computer is managed and protected centrally.

Included: Microsoft Intune and Microsoft Entra ID for device management and security.

Before & After

Before

  • ✕Drawings, permits and job files on an aging on-site server
  • ✕Field crews unable to reach project information from job sites
  • ✕Paper-based field reports and submissions
  • ✕Office waiting on updates from the field

After

  • ✓Project files and drawings in SharePoint, available from any site
  • ✓Crews use tablets and phones to access files, join meetings and upload photos
  • ✓Digital mobile forms for field reports and submissions
  • ✓Real-time project updates between job sites and the office

The Results

Field employees can now access project information, attend meetings, submit reports and upload photos directly from phones and tablets while on-site.

Real-Time Field Updates

Project updates arrive from job sites as they happen.

Faster Communication

Quicker communication between job sites and the office.

Secure Access Anywhere

Secure document access from any location.

Less Paperwork

Reduced paper-based processes for reporting and submissions.

Better Collaboration

Improved teamwork through Microsoft Teams, with project documentation centralized in SharePoint.

Productivity & Accountability

Increased productivity and accountability across all job sites.

The Business Impact

By moving to Microsoft 365, SharePoint, OneDrive and mobile-enabled workflows, the company modernized its operations and improved connectivity between office and field teams. Employees can now securely collaborate, share information and manage projects from virtually anywhere, resulting in greater efficiency, faster decision-making and improved project visibility.

Planning a Similar Project?

Learn more about our IT services for construction companies and Microsoft 365 migrations, or talk to our team about what’s possible for your company.

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